Microsoft Sharepoint is a knowledge and content management system (CMS). The product also provides collaboration tool capabilities. The solution offers typical CMS features like document and digital asset management, case and contract management and reporting and analytics. All these combined features enable users to create, manage, and review various content types from one central location.
SharePoint enables organizations to manage documents and other file types throughout their publishing lifecycle. Users can also leverage its interactive dashboards and scorecards to create content reports. These reports can help users pinpoint and build solutions for content and publishing needs.
Sharepoint’s CMS system also includes website content management capabilities. It features capabilities for managing both published content on websites, as well as unpublished content. Sharepoint has content support capability for both external sites as well as internal intranet sites.
Sharepoint offers both on-premises and cloud-based options. Pricing structures are different depending on the chosen deployment options.
Harsha V. Branche: Versicherung Mitarbeiteranzahl: 501-1.000 Mitarbeiter
+ Creating a new SharePoint site/app/directory is very easy and manageable. Users need to request the access before using the website or owner can manage how and whom to give what permission level of access on each site.
+ We could inherit permissions from top level site or we can manage permissions separately to each individual sub sites.
+ Permissions on each document level! Jaw Dropping feature of genius.
+ It has a plenty amount of features to choose from and you can customize each app to fit your business needs.
+ You can also add sandbox solution based or script based jssor/jsom apps to each SharePoint site.
+ Very easy to share files and information across our organization.
+ Perfect for document management and storage system for employees of many locations.
Syncing the SharePoint content is a nice feature.
+ Uploading/Checking in thousands of documents at one click with the help of explorer is definitely something special.
+ Connecting SharePoint calendars to your Outlook calendar will make your work life easy.
+ SharePoint Designer, Info path, Nintex, K2 all are bonus to have for OOTB Workflow configurations.
+ Content management Checkin, Checkout, Publish, Approve/Reject features are nice features to have on each document.
+ Not only Search, You can even do Filters among search results.
+ Not only Filters, You can do Best Bets on search results.
+ What is more, All search results are very fast across the whole website.
A humble advice to Microsoft SharePoint team! since we can't host External websites on cloud, It will be good if they come up with Team Communication sites, Forms apps within On Premises.
Comments from Anonymous users on our SharePoint Blogs: If we have the ability to get comments/likes from anonymous users outside our organization it would be helpful for organizations which are depending on SharePoint On Premises version because of PPI (Personal Protected Information) data.
In Overall, There isn't anything to dislike about it, to be honest it is everything we've expected it to be.
Linda R. Branche: Bankwesen Mitarbeiteranzahl: 501-1.000 Mitarbeiter
We are primarily using the system for document management. By connecting to a Microsoft Office server we are able to create and manage all documentation within SharePoint rather than having multiple versions existing on individual PCs. The fact that we can share news and utilize a central corporate calendar are cherries on top.
SharePoint allows you to accomplish multiple tasks within one space and then easily present it to staff. In our case we use the system to present a centralized corporate calendar, manage our procedural documentation, share news/announcements, and to present a centralized staff directory with essential information based on active directory.
There are small navigational quirks that are not a big deal overall, but lead to the need to train staff before use. For example, the need to enter an asterix (*) when searching a partial word. E.g. wir* (for wire)
David C. Branche: Programmentwicklung Mitarbeiteranzahl: Selbstständig
A pesar de esto, el enfoque inicial continúa teniendo sentido en el 2020. Quizás más si cabe.
Ahora mismo, por ejemplo, es la aplicación que está detrás de OneDrive o de Microsoft Teams para gestionar todos los archivos guardados desde estas aplicaciones.
Se trata de un gestor documental que además debido a las posibilidades de personalización (a diferentes niveles) puede cubrir variadísimas necesidades para cualquier empresa.
Pueden obtenerse soluciones, no solo relacionadas con el almacenamiento de documentos, sin escribir una línea de código si se comprende la filosofía del producto respecto a sitios, listas, metadatos, etc.
Debido a que resulta fácil desarrollar pequeñas aplicaciones a medida de inmediato, existen usuarios que no se preocupan a la hora de seguir las buenas prácticas relacionadas con el producto. Lo que da lugar a que el resultado sea difícil de mantener si llega a implantarse en un entorno empresarial productivo.
Peter D. Branche: Chemikalien Mitarbeiteranzahl: 1.001-5.000 Mitarbeiter
I have personally had mix results. We ultimately made the decision because of the blended Office 365 costs, reducing our FSS-specific contract with a 3rd party vendor, who happened to be a leader in the space and had a far richer UX.
I like the integration with the microsoft cloud and the ability to share and concurrently edit from shared, sharepoint websites we use to share with internal and external stakeholders.
It seems like security is a big concern and user experience is not up to par with other FSS solutions like Box/Dropbox.
Chirag S. Branche: Versicherung Mitarbeiteranzahl: 51-200 Mitarbeiter
SharePoint existed in all organizations I worked for. Although IT was responsible for SharePoint, IT would rather not want to do anything with it. SharePoint just induced indiscipline from users. Strict governance was the only way, we found, that SharePoint would stay maintainable.
SharePoint is touted as a platform for development. We built help desk, order management system and several other projects. The cost of creating them was low but the cost of maintaining them was very high, and frustrating. Eventually, we moved all mission critical items off of SharePoint and never looked back.
Workflows are powerful. They can be useful when they work and painful when they break. Some workflows worked without a problem throughout their lifetime and some broke frequently with hard-to-debug error messages. Workflows weren't easily to build, maintain and version control. Microsoft Flow appears to be a decent solution. It may be best to pay for a dedicated automation-user account and build Flow with that user.
APIs are powerful. If you are used to Stripe, Twitter and Google APIs, you will not be happy with SharePoint APIs. But, you could make APIs work to your benefit. It's really hard to find great examples of API usage in different programming languages.
The best use cases we found for SharePoint were document management that was not connected to core systems, calendaring for pot luck and other such events that aren't mission critical.
SharePoint's document management and version control is really nice. Creating documentation in the form of Site Pages or Web Pages is so easy. It can help an organization create a document management system. Workflows and alerts surrounding document libraries is very convenient also. SharePoint integrates with other software in the Microsoft ecosystem very well, making it easy to adopt.
SharePoint becomes an absolute mess and a nightmare at some point in time. It is easy to start with. So, users in an ungoverned, unmonitored SharePoint ecosystem will create objects all over the place, create permissions/groups willy-nilly, create lists and document libraries with individual permissions etc. One way or the other, it ends up being an absolute disaster. In order to have a great SharePoint ecosystem, it has to be very well-governed, well-organized and permissions should be sanely managed. It's just a lot of work.