Oracle Aconex

Vorteile

The project I'm working in is Cinnomon Life. Which us a 1.2Billion USD Multi Purpose Real Estate Project in Sri Lanka.
In this project there are hundreds of Sub-Contractor companies working under the main contractor.
Without Aconext I dont know how we couldve handled all the drawings and Documents.
Its easy to use. Super easy to store and find documents. You can keep track of everything.

Nachteile

Since its web based. Speed depends in the quality of the internet connection. Takes a bit of time to download larger files

In Betracht gezogene Alternativen

Gründe für den Wechsel zu Oracle Aconex

Vorteile

Oracle Aconex is a sophisticated Software platform to communicate and store documents securely for any scale of a project. Large number of users can be added and use it at the same time is one of the major advantages. Inbuilt Aconex email function which can also be linked in to outlook is an added advantage. One other thing I like most is that the user can preview and verify a document before downloading it. Documents in Aconex can be exported into an Excel sheet saves the time. Workflow function in Aconex allows to check the hierarchy of reviewing the documents. It also allows the user to sort the documents according to date, organization and etc. Those are some of the appreciative features I experienced in this software.

Nachteile

Expensive License is the major drawback I see in this software.

One other thing I noticed is, user has to write the name of the document using exact letters as per the documents’ name, otherwise, it shows “no results found”. Like google it doesn’t suggest the words while typing.

Vorteile

the ability to see all previous revisions of documents in an organized manner

Nachteile

there are some minor bugs when switching between projects and looking into workflows and packages

Vorteile

This is a Web Based application that can be accessed via any internet connect as well as mobile access. Reports can be set up for individual use or organization use for all users. They are trying to update features in workflows to be closer to Bluebeam. My direct Support contact is very responsive and always willing to help.

Nachteile

There are several cons, you do not have the ability to do bulk changes to date field and clear the date completely. Workflows does not allow multiple comments per sheets, it bulks them all together as one comment. The comments need to be tracked/closed individually and when its all bulked together that is not possible. There are certain fields that are listed Print Size why can't this be turned off? Mail does not currently have workflows. Mail is hard to run reports, you need to do it from Inbox and sent to get all necessary information. Workflow Comments is only available to vie in workflow, this should be visible in the document registry. Markup tool is not user friendly.

Vorteile

I like the ability to configure the metadata. I also like the search and retrieve tools. Having the workflow/review document feature built in is also a time saver.

Nachteile

The review documents tool set needs to include a tool to export comments and save as a file. Currently, this procedure must be done outside of Aconex. Also, the workflow process should allow the administrator to add additional people to the workflow after it starts. This should not be a separate workflow within an active workflow that is tied to an active workflow participant (although when a user needs that feature it is useful but not typical).
The software also needs a better approach to storing the native file and corresponding pdf file together. Using history is not an effective method (and confusing to typical users) and giving either the native file or pdf file the same document number with a suffix (or some other means of numbering) can also be confusing. Both files should have the exact same document number.